top of page

volunteers needed

Looking for ways to be more involved in the fish community? Have some time to give?
We want you on our team! See below for position descriptions.

​

​

executive roles

PRESIDENT

FIRST & SECOND VICE-PRESIDENTS

  1. Should the President be unable to fulfil his or her duties, the first & second Vice-Presidents shall take over in that order.

  2. They shall also perform such other duties as may from time to time be determined by the Executive.

RECORDING SECRETARY

executive roles

Executive roles They shall be elected by the member clubs at the Annual Meeting each year, save for the Past-President who is ex-officio. They shall hold the position until the end of the next Annual Meeting or until a replacement is duly installed. No one person may hold more than one Executive position at any one time.​

​President

  1. The President or his or her designate shall preside at all meetings except committee meetings.

  2. The President shall also be charged with the general management and supervision of the affairs and operations of the Corporation.

  3. The President, with the Recording Secretary or other officer appointed by the Board for the purpose, shall sign all bylaws and membership certificates.

  4. The President shall be an ex-officio member of all committees and shall have a vote at all committee meetings.

First & Second Vice-Presidents

  1. Should the President be unable to fulfil his or her duties, the first & second Vice-Presidents shall take over in that order.

  2. They shall also perform such other duties as may from time to time be determined by the Executive.

Recording Secretary

  1. The Recording Secretary shall be the ex-officio clerk of the Board of Directors. He or she shall record all the facts and minutes of all proceedings in the books kept for that purpose.

  2. He or she shall be the custodian of the corporate Seal and of all books, papers, records, correspondence, contracts and other documents belonging to the Corporation which he or she shall deliver up only when authorised to do so by a resolution of the Executive and only to such persons as may be named in that resolution.

  3. He or she shall also perform such other duties as may from time to time be determined by the Executive.

Treasurer

  1. The Treasurer shall keep full and accurate accounts of all receipts and disbursements of the Corporation in proper books of account and shall deposit all monies or other valuable effects in the name and to the credit of the Corporation in such bank or banks as may from time to time be designated by the Executive. He or she shall disburse the funds of the Corporation under the direction of the Executive, taking proper receipts therefore and shall render a financial report at each General and Annual Meeting or whenever required.

  2. He or she shall arrange for an annual audit of the financial records to be presented at the Annual Meeting.

Corresponding Secretary

  1. The Corresponding Secretary shall receive all the general correspondence of the Corporation and report on such correspondence at each General and Annual Meeting.

  2. He or she will bring correspondence to the attention of the relevant member of the Executive or Committee Chairs and respond to all enquiries of a general nature on behalf of the Corporation.

  3. He or she shall also perform such other duties as may from time to time be determined by the Executive.

Webmaster

  1. Shall maintain the CAOAC website. He or she shall suggest and implement necessary structural, technological and design changes with input and oversight from both the Executive and the membership to create awareness, maximise the user experience and encourage frequent visits to the site.

  2. Shall perform periodic updates as necessary to communicate with the membership and the general public on the activities of CAOAC, relevant links and social media.

  3. Shall identify the necessary resources and technologies needed to support CAOAC objectives.

  4. Shall delegate, supervise and direct others who are assigned tasks associated with the duties of the CAOAC Webmaster.

  5. Shall perform such other duties as may from time to time be determined by the Executive.

Président

  1. Le Président ou son représentant préside toutes les réunions et assemblées, à l’exception de celles des comités.

  2. Le Président est également responsable de la gestion générale et de la supervision des affaires de l’Organisation.

  3. Le Président, avec le secrétaire ou tout autre Officier désigné à cet effet par le Conseil d’administration, signe 

  4. les Règlements généraux et les certificats d’adhésion.

  5. Le Président est membre d’office de tous les comités et y dispose d’un droit de vote.

Premier et Deuxième Vice-Présidents

  1.  fonctions du Président en cas d’impossibilité pour celui-ci d’agir. Le Premier et le Deuxième Vice-Présidents exercent, dans cet ordre, les

  2.  Les Vice-Présidents exerceront également toute autre fonction que le Conseil            d’administration pourra déterminer de temps à autre.

Secrétaire

  1. Le Secrétaire est le greffier d’office du Conseil d’administration. Le Secrétaire consigne tous les faits et les procès-verbaux des délibérations dans les registres prévus à cet effet.

  2. Le Secrétaire est le dépositaire du sceau de l’Organisation ainsi que de tous les registres, documents, archives, correspondances, contrats et autres pièces appartenant à l’Organisation. Le Secrétaire ne les remet qu’en vertu d’une résolution du Conseil d’administration, et uniquement aux personnes qui y sont désignées.

  3. Le Secrétaire exercera également toute autre fonction que le Conseil d’administration pourra déterminer de temps à autre.

Trésorier 

  1. Le Trésorier tient une comptabilité complète et exacte de toutes les recettes et dépenses de l’Organisation dans des livres comptables appropriés. Le trésorier dépose toutes les sommes d’argent ou autres valeurs au nom et au crédit de l’Organisation, dans la ou les banques désignées, de temps à autre, par le Conseil d’administration. Le Trésorier dépense les fonds de l’Organisation sous la direction du Conseil, en obtenant les reçus appropriés, et présente un rapport financier à chaque Assemblée générale, qu’elle soit annuelle ou extraordinaire, ainsi qu’à toute autre séance où un tel rapport est requis.

  2. Le Trésorier organise un audit annuel des registres financiers, lequel est présenté lors de l’Assemblée générale annuelle. 

Secrétaire correspondant

  1. Le Secrétaire correspondant reçoit l’ensemble du courrier général de           l’Organisation et rend compte de son contenu à chaque Assemblée générale, compris l’Assemblée annuelle.

  2. Le Secrétaire correspondant fait suivre toute communication reçue aux membres concernés du Conseil d’administration ou aux coordinateurs de comités, et répond, au nom de l’Organisation, à toutes les demandes de renseignements de nature générale.

  3. Le Secrétaire correspondant exercera également toute autre fonction que le  Conseil d’administration pourra déterminer de temps à autre.


Administrateur du Site

  1.  L’Administrateur du Site Web du RSAC assure la maintenance du site, propose  et met en œuvre les changements structurels, technologiques et conceptuels  nécessaires, en tenant compte des recommandations formulées et sous la supervision du Conseil d’administration et des membres, afin de sensibiliser le public, d’optimiser l’expérience utilisateur et de favoriser la fréquentation.

  2. L’Administrateur du Site effectue les mises à jour périodiques requises pour informer les membres et le grand public des activités du RSAC, des liens pertinents et des médias sociaux.

  3.  L’Administrateur du Site identifie les ressources et technologies nécessaires au soutien des objectifs du RSAC.

  4. L’Administrateur du Site délègue, supervise et dirige les personnes chargées des tâches liées aux fonctions de l’administration du site.

  5. L’Administrateur du Site exercera également toute autre fonction que le Conseil  d’administration pourra déterminer de temps à autre.

NOTE:

  • The duties of all of the officers of the Corporation shall be to attend all of the Executive and General Meetings and any officer who is absent for three consecutive meetings without showing good cause therefore, after being
    notified shall have their office declared vacant.

  • The duties of any other officers not set out herein shall be such as the terms of their engagement call for.

committee and/or appointed roles

​Committee Chair The Executive may from time to time create any committee, either standing or ad hoc and shall nominate a Committee Chair for each one. Each Committee Chair shall be nominated by the Executive and approved by the general membership by vote at a General Meeting. All Chairs shall hold their positions until the end of the next Annual Meeting or until a replacement is duly installed. Presidents discretion.

AQUATIC HORTICULTURALIST DIRECTORY

  1. Responsible for keeping the directory up to date.

  2. Make suggestions for changes to the CAOAC guidelines of the AHAP programs.

  3. Submit an annual report at the CAOAC convention.

ARCHIVIST

  1. Store and keep up to date the historical memorabilia and ephemera of CAOAC.

  2. Report from time to time on the best way of preserving the history of CAOAC.

AWARDS

  1. Responsible for the administering and directing of all Breeder Awards, Long Service Awards, Scientist of the Year Award, Hobbyist of the Year Award, and Authors Award.

  2. Responsible for the refurbishing of the yearly awards for both Open Show and Awards committee.

  3. Plan in conjunction with the Open Show Committee the handling of these awards at the Annual Convention.

  4. Submit an annual report at the CAOAC convention.

MEMBERSHIP

  1. Responsible for anything pertaining to the membership in CAOAC.

  2. Receive all membership dues.

  3. Maintain a record of the allocation of the number of votes per club in accordance with the by-laws.

  4. Seek ways to increase membership within CAOAC.

  5. Send due notices at least 2 months prior to the due date of each club.

  6. Submit an annual report at the convention.

JUDGES

  1. Responsible for the Apprenticeship Judging Program available through CAOAC.

  2. Set up the rules and regulations governing this program.

  3. Responsible for the evaluating, testing and certifying of these apprentices.

  4. Update the judging standards and also the list of active judges.

  5. Make these standards and lists available to any club requesting such.

  6. Award the Judging certificates at the Annual Convention.

  7. Handle all problems regarding CAOAC certified judges at open competition club shows.

  8. Submit an annual report at the CAOAC convention.

OPEN SHOW

  1. Responsible to coordinate dates and information on all open competition shows.

  2. Make the show calendar available to member clubs through the monthly newsletter and any other appropriate means.

  3. Responsible for setting up the rules and the administration of these suggested rules.

  4. Responsible for the administration of the Champion of Champions Award and any other trophy or awards given by CAOAC in conjunction with open show competition.

  5. Plan in conjunction with the Awards committee the handling of these awards at the annual convention.

  6. Submit an annual report at the CAOAC convention.

BREEDERS DIRECTORY

  1. Keep up to date the directory and produce a new one from time to time.

  2. Make suggestions to change for CAOAC BAP guidelines.

  3. Submit an annual report at the CAOAC convention.

FUTURES

  1. Responsible for chairing the committee meetings.

  2. Generate ideas for future development of CAOAC and promoting the hobby.

  3. Submit an annual report at the CAOAC convention.

NEWSLETTER

  1. Prepare the annual report and ensure it is given to the webmaster in a timely manner.

  2. Submit an annual report at the CAOAC convention.

CLUB REP COORDINATOR

  1. Liaison between club reps and executive/committees.

  2. Receive club reports.

  3. Submit an annual report at the CAOAC convention.

PROGRAMS

  1. Responsible to distribute to member clubs programs requested.

  2. Acquire new programs; shall administer the rules and regulations governing the distribution of programs.

  3. Submit an annual report at the CAOAC convention.

STEERING

  1. Responsible for the nominations and annual elections of CAOAC at the annual meeting.

  2. Responsible for the enforcing of the rules and regulations governing nominations and elections.

  3. Responsible for setting up and administering these rules according to the by-laws.

WAYS & MEANS

  1. Responsible for raising monies for CAOAC through whatever means.

  2. Submit an annual report at the CAOAC convention.

club representatives

Club-Reps

Being a CAOAC representative is a responsible position to be respected. It should fall to a person fairly active in your club and who can communicate with the club executive.

​

  1. Should be aware of when the society/club’s dues are due to CAOAC and remind the executive a few months in advance of the due date so that a cheque may be taken to the CAOAC meeting or mailed to the membership chairperson. Along with society/club dues, the 3rd party liability insurance coverage should be encouraged and the application form should be filled out correctly and completely so that CAOAC’s records can be maintained. 

  2. When a society/club wishes to hold a show and/or auction, should contact the CAOAC chairperson with the appropriate fees for sanctioning and also the newsletter editor for inclusion in the events calendar. 

  3. Submit applications for CAOAC ward by the CAOAC meeting deadline (with the exception of Authors and Advanced Authors, which are due the previous December). See Awards section on the web that will outline the requirements and application forms that must be used. These applications are to be presented to the regional rep or the awards chairperson prior to the award meeting. All awards are presented at the annual CAOAC convention.

  4. Represent a society/club which is expected to take part in the elections each year by nominating competent people who will do a good job on the society/club’s behalf. Nominations are given to the Steering committee chairperson before the AGM CAOAC meeting.

  5. Present any society/club bids for the annual CAOAC convention to the executive of CAOAC who can advise and assist a society/club in this endeavour. Bids are then presented at the annual CAOAC convention to be voted on by member societies/clubs.

  6. Report at each general CAOAC meeting a club report which would interest other member societies/clubs. This could include upcoming shows, auctions, social events, speakers, results from those and any event that might be of interest to other hobbyists.

  7. Speak on behalf of the society/club. The society/club’s executive should be made aware of motions that are made by the CAOAC representative on their behalf or those the society/club executive wish the CAOAC representative to make.

  8. Stands up for their society/club’s wishes. CAOAC representative The CAOAC representative votes as requested by their society/club even if they personally feel differently.

  9. Report back to their society/club on the happenings of CAOAC.

  10. Discuss society/club problem at the CAOAC meeting to gain other insights, perspectives and possible solutions by someone else who has experienced the same problem.

  11. Attend CAOAC meetings regularly and participates as much as possible.

  • Black Facebook Icon
  • Black Instagram Icon
bottom of page